# Time Tracking _Source URL_: https://www.rexx-systems.com/time-tracking/ _Canonical URL_: https://www.rexx-systems.com/time-tracking/ _Site_: Rexx Systems _Last Modified_: 2026-09-03T13:46:06+02:00 > Time tracking with our software: Capture & evaluate working hours and project times in compliance with regulations using our time tracking software. Rexx Systems Time Tracking Software: Automated Billing & Complete Time Control ===================================================================== Record working and project times online, legally compliant and in real time. [ Start free demo ](https://www.rexx-systems.com/contact/?topic=Get+demo&message=Dear+Rexx+Systems+team%2C+I+would+like+to+request+a+demo+and+further+information+about+your+HR+software.+Kind+regards) ![](https://www.rexx-systems.com/wp-content/uploads/2026/04/omr_badge_workflow_management_rexx_systems.svg) ![Rexx Systems - DIN ISO 27001 Certification](https://www.rexx-systems.com/wp-content/uploads/2021/03/din_iso_27001_en-150x150.webp) ![EU DSGVO 1](https://www.rexx-systems.com/wp-content/uploads/2024/06/EU-DSGVO-1.svg) ### Browser, app or terminal ### Auditable reports on working, project and shift times ### Shared data basis for home offices, remote teams and field staff ### Digital time tracking on mobile devices Overtime is piling up, Excel spreadsheets contradict each other, and on top of that, the ECJ time tracking obligation requires complete records of every minute worked. Missing records can quickly lead to back payments or fines, especially in home office, remote, or field service scenarios. With Rexx time tracking software, teams record their time in seconds: - Via browser, mobile app, or terminal - In a shared database for home office, remote teams, and field service - With auditable reports on working, project, and shift times - Including digital time tracking for mobile devices This way, your company meets the **ECJ requirement** and keeps **payroll costs, project budgets, and workforce planning** reliably under control — without paper lists or complicated systems. Time entries are recorded directly on a PC via browser without installation, on mobile via the time tracking app, or through central time terminals – worldwide via encrypted internet/intranet including support for different time zones. All working time models are covered, whether weekly working time, annual working time accounts, or a flexible hourly basis. Through project time tracking, time entries are assigned to selected projects or cost centers. The search & list engine provides flexible analyses, reports, and exports, e.g. for financial accounting or payroll. ![Rexx Systems Time Tracking Software with mobile clock-in, project time recording and legally compliant working time documentation](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-mobile-app-legal-compliance-rexx-systems-1024x576.webp) Online time tracking - record time worldwide, securely & without installation --------------------------------------------------------------------------------- Employees complete digital time entries without software installation: 1 **Browser**08:15 Record time ### Browser Track time directly on your computer 2 iOS Android 08:15 ● ● ● **Working time**08:15 Clock in On the go ### Mobile app Track time on the go with the mobile app 3 **Terminal** QR code or chip ### Terminal Track time using a QR code or chip All entries are encrypted and **stored in one database**, worldwide and taking the different time zones into account. ### Supported working time models Weekly working time, annual accounts, shift planning, or hourly basis. **With integrated project time tracking, you assign your entries precisely to projects or cost centers.** - Hourly balances, overtime, and bonuses are transferred directly to payroll - no more recalculating. - Project and cost center entries show budget deviations immediately. - Shift and annual accounts give HR clear data for workforce planning and vacation approvals. - Reports for controlling and payroll thanks to the search & list engine. [ ![Rexx Systems Time Tracking Software showing project time entries, clock-in and clock-out functions and the current hours balance](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-project-time-recording-rexx-systems-1024x576.webp) ](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-project-time-recording-rexx-systems.webp) ### Data protection & security - ISO 27001:2022-certified time tracking software - Hosting in German and Swiss data centers, also ISO-certified - 100% GDPR-compliant processing [ ![Secure Talent Management Software from Rexx Systems with ISO 27001 certification and GDPR-compliant HR data processing](https://www.rexx-systems.com/wp-content/uploads/2026/08/talent-management-software-iso-27001-gdpr-compliance-1024x576.webp) ](https://www.rexx-systems.com/wp-content/uploads/2026/08/talent-management-software-iso-27001-gdpr-compliance.webp) Digital time tracking --------------------- See our HR suite for yourself with no obligation and experience how quick and easy online time tracking can be. [ Start free demo ](https://www.rexx-systems.com/contact/?topic=Get+demo&message=Dear+Rexx+Systems+team%2C+I+would+like+to+request+a+demo+and+further+information+about+your+HR+software.+Kind+regards) Core features of Rexx time tracking software -------------------------------------------- ### Digital time tracking - web-based, mobile & terminal-supported Do you want more than simple time tracking? To allocate employees’ working hours to cost centers or projects? Through the intuitive interface of the digital time tracking by Rexx Systems, you set up **projects, cost centers, and further structures** such as activities within a project or work packages. Record working and project times online to the second and without any installation. This ensures error-free billing and complete records. - **Browser time clock, mobile app, or terminal:** Employees clock their times by click or touch - live, worldwide, and time zone-safe. - **Free hour entry & project assignment:** Via the employee portal, users assign minutes directly to cost centers or projects. - **Automatically verifiable reports:** The search & list engine provides analyses for payroll, controlling, and budget tracking at the push of a button. ![Employees using QR code, smartphone app and terminal login options with Rexx Systems Time Tracking Software](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-flexible-login-options-rexx-systems.webp "Time Tracking Software – Flexible Login Options | Rexx Systems") [ ![Rexx Systems Time Tracking Software with shift planning, project assignments, cost centre data and project hours reporting](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-shift-planning-reporting-rexx-systems.webp "Time Tracking Software – Shift Planning and Reporting | Rexx Systems") ](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-shift-planning-reporting-rexx-systems.webp) ### Shift Management - Plan shifts flexibly Rexx time tracking software offers more than pure clock-in/clock-out times: requests for **overtime, special leave, or corrections** are managed automatically via the workflow engine, so employees, managers, and HR can handle the process **without media disruptions**. The **TimeRegistration module** records hours, overtime, and breaks via browser, app, or terminal and thus serves as **a powerful time tracking program**. In the **VacationManager module**, you centrally manage sickness, training, and **[vacation planning](https://www.rexx-systems.com/vacation-manager/)** – from request and approval through to final documentation. - **Create shift models:** Create early, late, and night shifts or any other duty sequence in the calendar and assign them to employees. - **Automatic target/actual comparison:** Overtime and undertime flow live into weekly or annual accounts, eliminating recalculations. - **Self service & approvals:** Employees request swaps or overtime directly in the portal, managers approve via workflow. With Rexx time tracking, you get **[multilingual software](https://www.rexx-systems.com/multilingual-software/)** suitable for medium-sized companies through to multinational corporations with complex working time models. Put an end to paperwork ----------------------- Bookings to the second, automated billing & GDPR-compliant: test Rexx time tracking for free. [ Start free Demo ](https://www.rexx-systems.com/contact/?topic=Get+demo&message=Dear+Rexx+Systems+team%2C+I+would+like+to+request+a+demo+and+further+information+about+your+HR+software.+Kind+regards) The benefits of time tracking software --------------------------------------- Rexx time tracking opens up new possibilities for efficiently documenting and analyzing working times. Get an overview of the benefits: - Fully web-based - Fast implementation and high security - Constant availability - Ideal for multiple locations, on the go, or from the home office - Smart bonus and cap models - Time tracking by app - Project time tracking and special entries - Multi-client capable - Analysis options through the search & list engine - Individual configuration of working time models including shift management ### Electronic time tracking via terminal The **Rexx Standalone** **Time Clock** enables digital time tracking via QR code, password, or PIN—without the need for dedicated devices. A PC or tablet with a camera is all that’s needed to completely replace traditional hardware terminals. #### Benefits for your team: - **Quick start:** No expensive additional hardware, simply get started on a PC, tablet, or smartphone - **Reliable recording:** Employees scan their individual QR code or log in by PIN. Ideal for production companies without their own devices. - **Easy integration:** All entries go directly into your time management system, are available in the time tracking program, and flow automatically into reports and billing. [ Learn more about time tracking via QR code ](https://www.rexx-systems.com/zeiterfassung/) Time zones for international time tracking ------------------------------------------ Rexx time tracking software ensures accurate working time tracking across different time zones. Ideal for globally distributed teams: - **Automatic time zone conversion:** Entries are converted to the company time zone, so target/actual hours remain consistent. - **Remote teams at a glance:** Employees abroad or on business trips record times online via app or browser time clock without time zone errors. - **Transparent billing:** Time stamps from all regions flow reliably into your time tracking program and can be evaluated with audit-proof records. - **Multilingual interface:** Time tracking is available in over 30 languages as part of our multilingual software. Suitable for international use without language barriers. Time Tracking with Rexx Systems More features in the Rexx Suite: --------------------------------- Time Tracking is part of the Rexx Suite and can be easily connected with other HR modules. This way, feedback, target agreements and development steps are directly integrated into the HR strategy. [ ![Digital Personnel File](https://www.rexx-systems.com/wp-content/uploads/2023/04/digitale-personalakte.svg) Digital Personnel File ](https://www.rexx-systems.com/digital-employee-file/ "All employee data at a glance - a noticeable time saving in HR processes thanks to highly efficient personnel management.") [ ![Position Chart](https://www.rexx-systems.com/wp-content/uploads/2023/04/stellenplan.svg) Position Chart ](https://www.rexx-systems.com/staff-appointment/ "Optimized management of positions and staffing situations.") [ ![Time Tracking](https://www.rexx-systems.com/wp-content/uploads/2023/04/zeiterfassung.svg) Time Tracking ](https://www.rexx-systems.com/time-tracking/ "Record working hours and project times quickly and in compliance with regulations.") [ ![Reference Generator](https://www.rexx-systems.com/wp-content/uploads/2023/04/zeugnisbausteine.svg) Reference Generator ](https://www.rexx-systems.com/news-en/reference-or-contract-of-employment-with-hr-software/ "Text modules and databases for the simple creation of references.") [ ![Workflow Designer](https://www.rexx-systems.com/wp-content/uploads/2024/02/workflow.svg) Workflow Software ](https://www.rexx-systems.com/workflow-designer-software/ "Efficient workflow automation with Rexx Workflow Software.") [ ![Whistleblowing Software](https://www.rexx-systems.com/wp-content/uploads/2024/02/megaphone.svg) Whistleblowing Software ](https://www.rexx-systems.com/whistleblowing-software-en/ "Whistleblowing software in the Rexx Suite.") ![hr software funktionen](https://www.rexx-systems.com/wp-content/uploads/2025/11/hr_software_funktionen-853x1024.webp) [ Company Job Board ![Company Job Board](https://www.rexx-systems.com/wp-content/uploads/2023/02/unternehmens-jobboerse.svg)](https://www.rexx-systems.com/job-fair-software/ "Your own job board on your website with SEO optimization and graphical map display.") [ Compensation & Benefits ![Compensation & Benefits](https://www.rexx-systems.com/wp-content/uploads/2023/04/entgelt-benefits.svg)](https://www.rexx-systems.com/compensation-benefits-en/ "Support for various pay types and seamless integration with payroll systems.") [ Training Management ![Training Management](https://www.rexx-systems.com/wp-content/uploads/2023/04/ausbildungsmanagement.svg)](https://www.rexx-systems.com/training-management/ "Plan, manage and monitor training and learning progress.") [ HR Data Warehouse ![HR Data Warehouse](https://www.rexx-systems.com/wp-content/uploads/2023/04/datawarehouse.svg)](https://www.rexx-systems.com/data-warehouse-en/ "HR key figures, statistics, charts and KPIs.") [ Task Management ![Task Management](https://www.rexx-systems.com/wp-content/uploads/2023/07/aufgabenmanagement.svg)](https://www.rexx-systems.com/task-management-software/ "Efficient task management: increase productivity in your company.") More control & savings with time tracking software for companies -------------------------------------------------------------------- Digital working time tracking increases acceptance, reduces errors, and makes your time tracking software an **important control tool for personnel and project costs**. Protocol checked **09:00 - 17:30** Minute-by-minute record ✓ ### Transparency & employee acceptance **Minute-by-minute records**Online time tracking meets ECJ criteria and builds trust through fully checked logs. **Enable participation**Employees keep an eye on their own working time and vacation account. This promotes fairness and motivation. Time sheet → System → Payroll ### Streamline processes & avoid outsourcing **Workflows without media disruptions**Timesheets, manual follow-up entries, and Excel spreadsheets are eliminated. All data flows automatically into your system. **Payroll integration**Interfaces to payroll transfer hour and bonus data daily and without manual rework. Project budget **78%** ! ### Optimize personnel and project management **Early warning system for budget risks**Project times are posted live to cost centers. Budget deviations become visible immediately. **Shift and workforce planning**Precise target/actual comparisons and automatic account posting simplify deployment in shift operations and global teams. 🔒 Scalable **50 - 5,000** employees ### Security & scalability **Audit-proof documentation**All entries are stored in encrypted form and comply with GDPR standards. **Growth without limits**Whether 50 or 5,000 employees: your time tracking program for companies scales with you and supports new locations or business units. With Rexx time tracking software, you turn your time management into a strategic advantage and create the basis for **efficient, legally compliant, and employee-friendly work organization**. Experience Rexx Systems time tracking software ------------------------------------------------- Try our time tracking software free of charge and see for yourself how second-accurate time bookings, automated reports and smooth payroll processing work in practice. [ Start free demo ](https://www.rexx-systems.com/contact/?topic=Get+demo&message=Dear+Rexx+Systems+team%2C+I+would+like+to+request+a+demo+and+further+information+about+your+HR+software.+Kind+regards) What is time tracking? ---------------------- Time tracking initially refers to the simple recording of working time, including the start and end of work as well as the documentation of breaks. Accurately recording the actual hours worked helps employers and employees maintain an overview. The transparency of time tracking also ensures that wages for hourly staff, for example, are calculated correctly. Overtime compensation is also guaranteed through proper recording, and it ensures that legally required breaks are observed. [ ![Time Tracking Software by Rexx Systems showing an approved absence request workflow](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-personaldata-access.webp "Time Tracking Software – Absence Request Workflow with Rexx Systems") ](https://www.rexx-systems.com/wp-content/uploads/2026/08/time-tracking-software-personaldata-access.webp) How are working hours recorded correctly? ----------------------------------------- Pen, paper and Excel spreadsheets are unreliable and prone to errors. Good time tracking software provides seamless, transparent recording and analysis of working and project times, even across national borders. Rexx Systems time tracking is ready to use immediately, web-based and automatically kept up to date. It meets ECJ criteria for a reliable, objective and easily accessible solution. - Mobile online time tracking: employees record their hours from anywhere and at any time via browser, app or terminal. - Automatic updates and legal certainty: the software implements current working time requirements, even for international locations. - Seamless interfaces: exports and APIs deliver data directly to payroll accounting, controlling and project management. - Audit-proof reports: with just a few clicks, you gain insight into target and actual hours, overtime and project budgets. This allows you to manage staffing needs and project costs precisely, without manual extra work and with full GDPR compliance. Time Tracking Software: Frequently Asked Questions and Answers -------------------------------------------------------------- ### What time tracking options does Rexx Systems time tracking software offer? Rexx Systems time tracking software enables working hours to be recorded directly on a PC via browser without installation, on mobile devices via the time tracking app, or through central time terminals – worldwide and with support for different time zones. ### How does offline time tracking work in Rexx Systems time tracking software? Rexx Systems time tracking temporarily stores bookings locally on the device and automatically synchronizes them as soon as an internet connection is available again. This gives field service and assembly teams complete time records, even without continuous network coverage. ### Is Rexx Systems time tracking software compliant with data protection requirements and secure? Yes, Rexx Systems time tracking software is ISO 27001 certified and ensures compliance with European data protection regulations. The data centers in Germany and Switzerland are also ISO-certified. ### Is the Rexx Systems time tracking program multi-client capable for companies? Yes, the system supports multiple clients in one instance, so subsidiaries or business units can have separate time models and permissions. At the same time, all units benefit from central administration, updates and consolidated reports. ### How does Rexx Systems time tracking software support the analysis of working hours and payroll accounting? Rexx Systems time tracking software generates flexible analyses and reports via the search & list engine, for example for financial accounting or payroll accounting. These functions simplify the payroll process and enable efficient use of recorded working time data. ### How quickly can electronic time tracking be integrated into existing HR and payroll systems? Thanks to open REST/SOAP APIs and preconfigured interfaces, integration can be completed within a few days, often without programming effort. Your payroll data then flows automatically into payroll runs, either daily or on a specific cut-off date. ### What benefits does Rexx Systems time tracking offer companies and employees? Rexx Systems time tracking offers many benefits for both companies and employees. Some of the key benefits include efficient digital working time recording, accuracy, transparency, flexibility, analysis and controlling options, and legal certainty in line with GDPR. ### Which integrations are possible with electronic time tracking from Rexx Systems? Rexx Systems time tracking offers many integrations, including HR software systems, payroll accounting systems, project management tools, ERP systems, access control systems, and calendar and planning tools.