Schedule Interviews
Coordinate available times, rooms and participants directly in the system.
Prepare for Interviews
Define questions, requirements and evaluation criteria before the interview.
Record Results
Document notes, feedback and decisions in the candidate record.
When Interview Scheduling Takes Too Much Coordination
As the selection process grows, email exchanges, calendar conflicts and scattered feedback can quickly become a problem. Interview management software brings together appointments, rooms, invitations and evaluations. HR can see who is taking part, which appointment has been confirmed and what the next steps are.
Without Management Software
- Appointments are coordinated by email
- Candidates often receive only one proposed appointment
- Calendar changes lead to further coordination
- Feedback is scattered across emails or notes
- Hiring departments and HR work separately
- Follow-up depends on individual employees
With Rexx Systems
- Available times and rooms are identified in the system
- Multiple appointment options increase the quick confirmations
- Status changes are communicated automatically
- Evaluations remain in the candidate record
- Everyone involved works within the same process
- Next steps are documented and visible
Preparing for Job Interviews with Rexx Systems
Rexx Systems supports employers in preparing, scheduling and documenting job interviews. Whether it is an in-person interview, video interview, telephone interview, assessment or recruiting event, HR teams, hiring managers and specialist departments can keep track of appointments, rooms, feedback and evaluations.
Interview management connects the organisational side of the interview with the candidate record. This allows recruiters to see directly who has been invited, which appointment has been confirmed and which evaluation has been submitted after the interview.
Scheduling Job Interviews
Scheduling quickly becomes complex when HR, hiring managers, specialist departments and candidates all need to find a suitable time. Rexx Systems brings planning together in one process: available times, rooms and preferences are checked, suitable appointments are proposed and invitations are sent digitally.
How the System Helps
- Automatically find available times and rooms
- Offer a choice of appointment slots
- Communicate confirmations, cancellations and changes digitally
Tip: Especially when several interview rounds are involved, centralised scheduling reduces follow-up questions and delays.
Connect Outlook, Exchange and Microsoft 365
Many companies schedule interviews using Microsoft calendars. Rexx Systems integrates Outlook, Exchange Server or Microsoft 365 and checks the availability of everyone involved. The system suggests suitable time slots and available rooms. Recruiters select the right slot and send the invitation directly from the recruitment process.
Rexx Systems reserves the interview appointment in the participants’ Outlook calendars. Changes are synchronised between Outlook and the Rexx calendar. Candidates can confirm or decline the appointment, or suggest an alternative using a link. HR can see the current status in the system.
How Do Job Interviews Work with Rexx Systems?
With Rexx Systems, the interview process starts with preparation. HR decides who should take part, which dates and times work and what information is relevant to the interview. Once invitations have been sent, feedback, changes and evaluations come together in the same process.
Our Suggestion: Share Interview Scheduling with Your Team
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Select Participants
HR selects recruiters, hiring managers and specialist departments. Everyone relevant is included in scheduling.
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Propose Appointment Slots
Rexx Systems checks available times, rooms and preferences. Candidates receive suitable appointment options.
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Send Invitations
Invitations are sent digitally to candidates and internal participants. Responses are recorded in the system.
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Conduct the Interview
Everyone involved can access the appointment, application details and interview information centrally within the recruitment process.
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Use the Evaluation
After the interview, feedback is documented. HR can initiate the next steps more quickly.
Simplify Job Interview Scheduling with Rexx Systems
Spend less time coordinating and more time finding the right talent. Manage interview schedules, invitations and feedback in one central system.
Job Interviews for Employers – Frequently Asked Questions
How can employers prepare for a structured job interview?
Start by reviewing the job requirements, essential criteria and application documents. Then define participants, interview stages, key questions, a rating scale and a deadline for feedback. In applicant management, the appointment, application and interview outcome remain centrally connected.
What questions should employers ask during a job interview?
Useful questions cover professional experience, working methods, motivation, availability and specific situations from day-to-day work. Results from an online assessment can also help you prepare targeted follow-up questions about skills, tests or practical tasks.
How can employers compare candidates fairly after an interview?
Use the same core questions, criteria and rating scale for all candidates. This makes it easier to compare them using recruiting software. A scorecard helps record professional expertise, motivation, working methods and team fit in a comparable way instead of relying solely on personal impressions.
When is an online assessment useful before a job interview?
An online assessment is useful when there are many applications or when certain skills can be assessed before the interview. HR can use the test results to ask more targeted questions during the interview and put personal assessments into context.
How does AI Hiring help employers prepare for interviews?
AI Hiring can help structure applications against defined job requirements and highlight relevant candidate profiles earlier. Recruiters can see sooner which candidates are particularly relevant for an interview and which points should be explored further.
When is a video interview preferable to an in-person interview?
A video interview is useful for initial selection rounds, international candidates or quick discussions with specialist departments. In-person interviews remain valuable when meeting the team, seeing the workplace, completing practical tasks or making final decisions is the priority.