Onboarding Software
Shorten the induction period for new employees and boost their satisfaction
Structured onboarding workflows
Define clear procedures and checklists
to ensure that every task is completed on time.
Faster time to productivity
Reduce the onboarding time for new employees with automated steps and reminders.
Greater employee retention
Boost satisfaction and loyalty by providing new colleagues with clear guidance from day one.
Onboarding software from Rexx Systems
When companies onboard new employees in a planned and structured manner, they reduce the time needed for induction and boost satisfaction.
The Rexx Onboarding software supports the onboarding process with a wide range of features. This ranges from providing equipment for a new employee to organisational measures such as onboarding meetings following the first week of work.
Use the Rexx Onboarding Software module to define a specific workflow that clearly sets out who provides what, when, and what needs to be done. The system checks the defined timelines and reminds those responsible of their respective tasks.
Automate onboarding processes and halve the induction period
Use Rexx Systems onboarding software to streamline every step, reduce time to productivity and ensure long-term satisfaction among new employees.
The onboarding process:
Induction of new employees
A structured onboarding process introduces new employees step by step to their duties, procedures and corporate culture, enabling them to work independently and confidently as soon as possible. Onboarding replaces haphazard induction with clear checklists, responsibilities and deadlines – in contrast to offboarding, which governs the orderly departure of employees.
What are the objectives of onboarding software?
Onboarding software ensures that new employees are quickly able to perform their duties, helps to foster their motivation early on and
builds long-term loyalty to the company. Through structured processes, it enhances:
- Integration and a sense of belonging, so that new recruits feel like valued team members from day one
- Employee motivation, as clearly structured onboarding steps provide security and orientation
- Productivity, through structured processes and regular feedback loops
- Error prevention during the onboarding phase through automated checklists and reminders
- Employee retention and a lower turnover rate, which reduces recruiting and training costs
- Employer branding, as satisfied employees share positive recommendations
Data transfer in the onboarding software
Through the Rexx Blogs and the so-called information stream, the software provides centralised or subject-specific information for new employees via the portal. Many things that are self-explanatory to an established team may not yet be understood by a new employee.
By automatically directing users to task-specific blogs or documents and reminding them of generally relevant mandatory information, gaps in communication are bridged and a smooth onboarding process is ensured.
With the HowTo Bot, the little brother of the AI assistant Rai, you can create an internal knowledge base and management system for your company. This allows you to answer frequently asked questions from new staff quickly and reliably.
Emotional aspects
of onboarding
In addition to the functional aspects, emotional factors also play an important role in Rexx Onboarding. Rexx HR Software supports this
, for example, through social media features within its Enterprise Social Network. Even before starting work, new employees can get a sense of the company’s communication culture, their colleagues and professional topics, and can already engage with their new colleagues.
GDPR-compliant onboarding tool
The onboarding features are available to new employees directly via the self-service portal of the social enterprise network. This allows new staff to participate in digital corporate communications and knowledge sharing from the comfort of their own homes or whilst on the move, or to get to know the team in a fun and engaging way. Alternatively, they can use the self-service features to update their personal details or skills, and to submit requests for induction sessions, for example.
For us, quality, security and compliance with the GDPR are non-negotiable. Furthermore, we are also ISO 27001:2022 certified.
Our data centres in Germany and Switzerland ensure compliance with European data protection regulations and are also ISO-certified.
Gamified elements
of the onboarding software
Gamification elements help to foster a positive emotional connection and encourage new employees to get involved early on. One example is the team quiz, where participants match team members’ names to their photos and then learn more about them by visiting their profiles.
Onboarding and Talent Management
Regular, structured dialogue with new employees is a key component of professional onboarding. Our software allows you to create standardised forms for specific onboarding reviews and set timelines for conducting these reviews.
Rexx Talent Management automatically reminds managers and employees of scheduled feedback meetings and monitors the documentation of results. Thanks to the convenient reporting options, any negative trends become apparent quickly – allowing countermeasures to be taken.
Everything under one roof: the Rexx Recruiting Universe
We are dedicated to the field of recruitment and have been leading the way for over 25 years – because we can and because we want to: pioneers of a constantly evolving recruitment portfolio, both then and now. With our software, we optimise not only the immediate recruitment processes, but everything that comes before and after them.
Centred around the core processes of recruitment, Rexx Systems offers a digital ‘ecosystem’, the so-called ‘Rexx Recruiting Universe:
AI Hiring
Applicant Management
Finest Jobs
Talentbringer
Jobbringer
Online Assessment
Onboarding
WhatsApp Application
What our customers say about the recruitment software
from Rexx Systems
6,500 employees brought together in a single HR tool
AMAG, based in Switzerland, is a company with over 6,500 employees and receives 30,000 applications annually.
The complex organisational structure, multiple languages and extensive processes presented challenges for the HR department.
Thanks to Rexx Systems online HR software, the company was able to streamline and professionalise its HR and applicant management processes.
HR Specialist
“Rexx came along at just the right time for us. The digitization of our HR processes and the high level of transparency make our day-to-day work much easier—especially when working from home and given our company’s rapid growth.”
Board Member HR
“What used to get lost in emails or on paper forms now has a clear structure. This not only saves time but also creates transparency.”
Head of People and Organizational Development
Digitise onboarding now and boost staff retention
Get started with Rexx onboarding software – reduce induction times, automate task workflows and ensure a positive onboarding experience.
The benefits of a structured onboarding process
A well-designed onboarding process integrates new employees more quickly, boosts motivation and reduces staff turnover. Clear procedures and defined milestones ensure
that knowledge is imparted in a targeted manner and that new recruits are productive right from the start.
This brings you measurable benefits:
Faster
onboarding
Reduces the time needed to work independently
Higher
motivation
Boost engagement by fostering a sense of belonging early on
Increased
productivity
Ensures clear structures and efficient processes right from the start
Lower
error rate
Avoids misunderstandings and the need for rework during the probationary period
Longer
employee retention
Reduces staff turnover and saves on recruitment costs
Strong
employer brand
Retains talent in the long term and improves referrals
The 4 stages of onboarding
A structured onboarding process is divided into four phases, designed to help new employees settle in quickly and build long-term loyalty.
Phase 1: Pre-boarding
- Submission of important documents (social security number, tax identification number)
- Setting up your workstation, IT access and designated contacts
- Sending a welcome guide containing a first-day schedule and an overview of the organisation (company mission statement, organisation chart)
Stage 2: First day at work
- Welcome meeting and office tour
- Handover of keys, equipment and information pack
- Joint breaks or a team coffee session to get to know each other
Phase 3: Professional induction & social integration
- Assignment of a mentor as a point of contact
- A tailored induction plan with training sessions and targets
- Team-building events and regular feedback
Stage 4: Long-term retention following the probationary period
- Regular staff appraisals to gauge satisfaction
- Review of the probationary period and decision on permanent employment
- Transition to talent management through development programmes
Integrate new employees quickly and retain them in the long term with,
the onboarding software from Rexx Systems
The Rexx onboarding software provides all the tools needed to ensure new colleagues get off to a flying start.
The benefits at a glance:
- Automate onboarding workflows and clearly define responsibilities
- Checklists and reminders ensure that all equipment is in place and staff are properly trained
- Real-time status overview prevents delays and highlights bottlenecks at an early stage
- Personalised communication and digital welcome packs help to foster a sense of belonging
- Interactive task plans guide new staff members step by step
With Rexx onboarding software, you can reduce induction times, boost satisfaction and lay the foundations for long-term employee retention.
Digitise onboarding now and boost staff retention
Get started with the Rexx onboarding software – reduce induction times, automate task workflows and ensure a positive onboarding experience.
Onboarding software –
Frequently asked questions
What is onboarding software?
Onboarding software is an online platform that maps out all the steps involved in onboarding new employees using clearly structured workflows, checklists and reminders. It replaces manual paperwork with automated processes, ensures transparency and guarantees that no task is overlooked during the onboarding process.
What is the purpose of onboarding?
As part of onboarding, the goal is to integrate new employees into the organisation based on a structured onboarding programme. From the perspective of the new hire, onboarding should fulfil the following tasks:
- Learn job responsibilities as quickly as possible
- Become familiar with the company structure and processes
- Build contacts with colleagues and customers
- Understand information flows
- Become familiar with the company culture, values and philosophy
- Learn about the company’s goals and growth strategy
- Understand areas of responsibility and expectations
It is important that new employees get to know their department, colleagues and managers.
For onboarding to be effective, the company should always respond personally to new employees and take their strengths and talents into account. Individual support is more important than a rigid training plan so that newcomers feel neither over- nor underchallenged.
Welche Inhalte sollte eine Onboarding-Software abdecken?
Ideally, the company uses a variety of tools during the onboarding process to support the induction of new employees:
- Onboarding plans
- Training sessions, courses and workshops
- Target agreements
- Meetings and video conferences with colleagues
- Information brochures
- Checklists as guidance
- Contact details of employees
- Onboarding software
To provide additional support, employers can rely on onboarding software that simplifies a wide range of tasks, from planning and administrative processes to establishing initial contacts.
To make it easier for new employees to get started, it is helpful to assign them a buddy or mentor who is well established within the company and has been working there for some time. A dedicated contact person can help clarify uncertainties, enable faster understanding of internal processes and support networking.
Team-building activities help integrate employees socially into the company and support them in finding their place within the team. This, in turn, has a positive effect on collaboration with colleagues and managers.
How does digital onboarding improve staff retention?
Online onboarding gives new colleagues access to all relevant documents, training materials and contact details from day one, thereby minimising uncertainty. A smooth, digitally supported induction process has been shown to lead to higher satisfaction and lower staff turnover during the probationary period.
What are the benefits of an onboarding app?
An onboarding app provides mobile access to to-do lists, checklists and company information directly on a smartphone, thereby increasing new employees’ independence. Push notifications automatically remind users of necessary steps, helping to avoid delays and speed up the onboarding process.
How can onboarding software be integrated into existing HR systems?
Modern onboarding solutions offer standardised APIs and plug-ins to integrate seamlessly with applicant tracking, time and attendance, and payroll systems. This ensures that master data is entered only once, duplicates are avoided, and cross-departmental processes are fully synchronised.
How does Rexx Systems support the automation of onboarding workflows?
The Rexx onboarding software allows you to define binding timelines and escalation rules that automatically send notifications to the relevant personnel if deadlines are missed. Thanks to integrated checklists and clear task allocation, there is no need for manual coordination and onboarding errors are eliminated.
What size of business is the Rexx onboarding software suitable for?
The onboarding platform from Rexx Systems scales seamlessly from small teams with just a few new hires to international corporations with several thousand employees. Thanks to its multi-tenant architecture and modular licensing, the system adapts to your growth requirements.